What can be cooked from squid: quick and tasty

Officials can have their own letterheads - the official's letterhead. Forms structural unit or an official are created in the event that the head of this unit has the right to sign documents.

Forms of each type of document can be made on the basis of both angular and longitudinal location of the details. In cases where the requisites are placed within the area allotted for the corner option, it is advisable to produce forms with an angular arrangement of the requisites. For letterheads, paper sizes should be used:

A4 (210 x 297mm) - for orders, instructions, service letters and other text materials over 15 lines of typewritten text;

A5 (148 x 210mm) - for extracts from orders, cover letters and other documents up to 15 lines of typewritten text, together with a signature.

It is also allowed to make forms on paper in the following formats:

A3 (297 x 420mm) - for processing documents containing tables with a large number of columns (forms, schedules, schedules, etc.),

A6 (105 x 148mm) - for registration of some types of official stationery, for registration of a resolution, for cards and postcards.

The paper used for the production of forms must be white, in exceptional cases, weakly colored in cream or yellow tones.

On blank documents, the left margin must be at least 20 mm, the right margin must be at least 10 mm, the top margin must be at least 20 mm, and the bottom margin must be at least 20 mm.

Forms of documents should be produced mainly by printing method. For documents with a temporary storage period, it is allowed to use copies of forms obtained with the help of operational printing tools (photocopies), as well as reproduce all the necessary details of the form directly when creating a specific type of document on a personal computer.

For service letters, university letterheads are used, produced only by typographic method, by order of the general department, which have the coat of arms of PSU as a requisite and are strict reporting forms. Forms are issued to structural divisions in the general department upon an application signed by the vice-rector and the head of the division. The damaged forms are submitted to the general department for the report. The use of photocopies of these forms when creating documents is not allowed. Freeform forms are not permitted. University subdivisions orders for the production of structural subdivision forms are made through the department of material and technical supply in agreement with the general department of the university.

4. Registration of requisites of documents

01. Image of the State Emblem Russian Federation placed on forms of documents in accordance with the Regulations on the State Emblem of the Russian Federation.

02. The image of the coat of arms of the subject of the Russian Federation is placed on the forms of documents in accordance with legal acts subjects of the Russian Federation.

03. The logo of the organization or trademark (service mark) is placed on the letterhead of organizations in accordance with the charter (regulations on the organization). The emblem is not reproduced on a letterhead if it bears the State Emblem of the Russian Federation or the emblem of a constituent entity of the Russian Federation.

04. The code of the organization according to the All-Russian Classifier of Enterprises and Organizations (OKPO) is put down at the top of the document.

05. The code of the document form according to the All-Russian Classifier of Management Documentation (OKUD) is also put down at the top of the document.

06. The name of the organization that is the author of the document must correspond to the name enshrined in its constituent documents. It is also placed at the top of the document. Above the name of the organization indicate the abbreviated name, and in its absence - the full name of the parent organization. The names of organizations of the constituent entities of the Russian Federation, where both Russian and national are used as state languages, are printed in two languages ​​- Russian and national. The abbreviated name of the organization is given in cases where it is enshrined in the constituent documents of the organization. The abbreviated name (in brackets) is placed below the full name. The name in a foreign language is reproduced in cases where it is enshrined in the charter (regulation on the organization). The name in a foreign language is located below the name in Russian. The name of the branch, territorial department, representative office, structural unit of the organization is indicated if this structure is the author of the document, and is located below the name of the organization. The author of the document can be an official representing the organization.

07. Reference data about the organization include postal address, telephone numbers and other information at the discretion of the organization (fax numbers, telexes, bank accounts, e-mail address, etc.).

08. The name of the type of document drawn up or published by the organization is regulated by the charter (regulations on organizations) and must correspond to the types of documents provided for by the OKUD Unified System of Organizational and Administrative Documents (class 0200000).

In the letter, the name of the type of document is not indicated.

09. The date of the document is the date of its signing or approval, for the minutes - the date of the meeting (decision-making), for the act - the date of the event. If the authors of the document are several organizations, then the date of the document will be the latest date of signing.

The date of the document is drawn up in Arabic numerals in the following sequence: day of the month, month, year. The day of the month and the month are formatted with two pairs of Arabic numerals separated by a dot; year - in four Arabic numerals. For example: 01/06/2000. The date can also be formatted in a different order: year, month, day of the month. For example: 2000.01.06.

When preparing regulatory and financial documents, a verbal and digital method of registration of the date (without quotes) is allowed. For example: March 1, 2000

10. The registration number of the document consists of its serial number, which can be supplemented, at the discretion of the organization, with the case index according to the nomenclature of cases, information about the correspondent, executors, etc. The registration number of a document drawn up jointly by two or more organizations consists of registration numbers assigned to each document from these organizations. These numbers are put down through a forward slash in the order of the authors' indication in the document.

12. The place of compilation or publication of the document is indicated in the event that it is difficult to determine them by the requisites "name of the organization" and "reference data about the organization". The place of compilation or publication is indicated taking into account the adopted administrative-territorial division, and it includes only generally accepted abbreviations.

13. The stamp of restricting access to the document (secret, confidential, etc.) is put without quotation marks on the first sheet of the document. It can be supplemented with data provided for by the legislation on information classified as state secrets and confidential information.

14. The addressee can be organizations, their structural divisions, officials or individuals. When addressing a document to an official or natural person initials are indicated before the surname. The name of the organization and its structural unit is indicated in the nominative case. For example:

The position of the person to whom the document is addressed is indicated in the dative case. For example:

Administration of the Novosibirsk region

Control and Legal Department

Chief specialist

A.S. Sidorov

If the document is sent to several homogeneous organizations or to several structural divisions of one organization, then they should be indicated in general terms.

For example:

Administrations of districts, cities

Novosibirsk region

The "addressee" variable may include a postal address, if necessary. The elements of the address are specified in the order established by the Postal Rules.

The document should not contain more than four addressees. The word "Copy" before the second, third, fourth addressees is not indicated. If there are more addressees, a document distribution list is created.

If the letter is addressed to an organization, indicate its name, then the postal address. For example:

Editorial staff of the magazine "New World"

103806, GSP, Moscow, K-6

Small Putenkovsky lane, 1/2

When addressing a document to an individual, indicate the postal address, then the name and initials of the recipient. For example:

630102, Novosibirsk

st. Mira, 11, apt. 12

A.N. Gulyaev

15. The signature stamp of the document. The document is approved by an official (officials) or a specially issued document. When approving a document by an official, the stamp of approval of the document must consist of the word APPROVED (without quotation marks), the name of the position of the person approving the document, his signature, initials, surname and date of approval. For example:

I approve

Deputy heads of administration

Personal signature of A.A. Ivanova

When a document is approved by several officials, their signatures are placed at the same level.

When a document is approved by a resolution, decision, order, protocol, the approval stamp consists of the word Approve (without quotes), the name of the approving document in the instrumental case, its date and number. For example:

I approve

General protocol

shareholder meetings

dated 03/15/2000 No. 12

I approve

Chairman's order

Bank Board

dated 30.09.2000 No. 82

The document approval stamp is located in the upper right corner of the document.

16. Resolution. The resolution provides instructions on the implementation of the decision, resolution, etc., recorded in the document. The resolution is written on the document by the relevant official and includes the names of the executors, the content of the order, the deadline for execution, the signature and the date. For example:

A.V. Zaitseva

P.S. Nikitin

Please prepare a project

general agreement

with the firm "HITEK"

Personal signature

If there are several names in the resolution, the responsible executor is indicated, and if there are no such instructions, the person named first in the resolution is the executor. On documents that do not require additional instructions for execution, the executor is indicated in the resolution, the author of the resolution and the date are signed.

17. Title to the text. A summary of the content of the document is indicated in the heading to the text. It should be as short and capacious as possible, accurately convey the meaning of the text. The title should be grammatically consistent with the title of the document. For example: an order (about what?) "On the results of work for the first half of 2000"; protocol (what?) "Meetings of the pedagogical council."

It is allowed not to give a title to the text on A5 documents.

18. Mark of control. The deadline for the execution of documents is indicated in the resolution of the head. If it is not specified, the term of the control document is determined in one month or as indicated in the document. Marked with the letter "K" or the stamp "Control".

19. Text. The texts of documents are written in Russian when they are sent: a) to federal authorities state power, state authorities of the constituent entities of the Russian Federation; b) to enterprises, organizations and their associations that are not under the jurisdiction of this constituent entity of the Russian Federation or located on the territory of other constituent entities of the Russian Federation.

The texts of documents can be drawn up in the form of a questionnaire, a table, a coherent text, or in the form of their combination. When compiling a text in the form of a questionnaire, the names of the characteristics of the characterized object should be expressed by a noun in the nominative case or a phrase with a second person verb in the plural of the present or past tense (“have”, “own”, “were”, “were”, etc. .). The characteristics expressed verbally must be consistent with the names of the signs.

The columns and rows of the table must have headings expressed as a noun in the nominative case. Column and row subheadings should be consistent with the headings. If the table is printed on more than one page, the columns of the table are numbered and only numbers of these columns are printed on the following pages.

The connected text usually consists of two parts. In the first part, indicate the reasons, grounds, purposes of drawing up the document, in the second, final, - decisions, conclusions, requests, proposals, recommendations. The text may contain only the final part (for example, orders - an administrative part without ascertaining; letters, statements - a request without explanation; certificates, memoranda - an assessment of the facts, conclusions).

In the text of a document prepared on the basis of documents of Other organizations or previously published documents, their details are indicated: the name of the document, the name of the organization - the author of the document, the date of the document, its registration number, the title to the text.

If the text contains several decisions, conclusions, etc., then it should be divided into sections, subsections, paragraphs, which are numbered in Arabic numerals.

In the administrative documents (orders, orders, etc.) of organizations operating on the principles of one-man management, as well as documents addressed to the management of the organization, the text is presented in the first person singular (“order”, “offer”, “ask”). In the administrative documents of collegial bodies, the text is presented in the third person singular ("decides", "decided"). In joint administrative documents, the text is presented in the first person plural ("we order", "decided").

The text of the protocol is presented in the third person plural ("listened", "spoke", "decided").

In documents establishing the rights and obligations of organizations and their structural divisions (regulations, instructions), as well as containing a description, assessment of facts or conclusions (acts, certificates), use the form of presentation of the text from a third person singular or plural ("the department performs functions" , "The association includes", "the commission has established").

The following forms of presentation are used in letters: from the first person plural (“please send”, “send for consideration”); in the first person singular ("please highlight", "I consider it necessary"); from the third person singular ("the ministry does not object", "VNIIDAD considers it possible").

20. Mark about the presence of the application. If the document has attachments named in the text, a note about them is made in the following form:

Application: for 10 y. in 3 copies.

If the appendices are not named in the text, it is necessary to list their names, the number of sheets and copies of each. For example:

Applications: 1. Staffing table for 4 liters. in 3 copies.

2. Cost estimate for 3 liters. in 3 copies.

On the appendix to the administrative document in the upper right corner, a mark should be made indicating the name of the administrative document, its date and number. For example:

Annex 1

to the decree

administration

dated 10.01.99 No. 30

21. Signature. This requisite includes the name of the position of the person signing the document (full, if the document is not drawn up on a form, and abbreviated on a document drawn up on a form), personal signature and its transcript. For example:

22. The signature stamp consists of the word AGREED, the name of the position of the person with whom the document is being agreed (including the name of the organization), personal signature, its decoding and date. For example:

AGREED

Head of Department

initial vocational

education

Ministry of Education

E.Ya.Butko's signature

23. The approval of the document is drawn up with a visa, which includes the signature of the approver, a transcript of the signature (initials, surname) and the date. If necessary, indicate the position of the approver. For example:

Head of the legal department

Signature V.A. Sidorov

If there is a comment on the document, the visa is issued as follows:

Notes attached

Signature A.S. Orlov

Visas are affixed on the last sheet of the original administrative document, on a copy of the sent document (letter). It is possible to issue visas of an administrative document on a separate sheet.

24. Printing. On documents certifying the rights of officials, fixing the fact of spending Money and material values, as well as specifically provided for by legal acts, the signature of the responsible person must be certified by a seal (stamp, round). The seal should be affixed in such a way that it captures part of the title of the position of the person who signed the document. For example:

Head of Department Seal Signature G.V. Sidorov

25. Mark on certification of a copy of the document. When certifying a copy of a document, below the requisite “signature”, an attestation inscription “True”, the name of the position of the person who certified the copy, his personal signature, its transcript and the date of certification are affixed. For example:

Human Resources Inspector Signature A.S. Smirnov

When sending a copy of documents to other organizations or handing it over, the certification signature is certified by a seal.

26. The surname of the performer (compiler) and his telephone number are located on the front side or, in the absence of space, on the back side of the last sheet of the document in the lower left corner. For example:

Aksenov Yuri Mikhailovich

27. A note on the execution of the document and its direction in the case

should include the following data: a) brief information on execution or, if there is a relevant document, a link to its date and number; b) the words "In business"; c) the number of the case in which the document will be stored.

A note on the execution of the document and its direction in the case must be signed and dated by the executor of the document or the head of the structural unit in which the document was executed.

28. The note on the receipt of the document is located at the bottom of the first sheet of the document and includes the abbreviated name of the organization - the recipient of the document, the date of receipt of the document, its index.

29. The identifier of the electronic copy of the document is affixed in the lower left corner of each page of the document and contains the name of the file on a machine carrier, the date and other search data set in the organization

GOST R 6.30-2003

Group T54

STATE STANDARD OF THE RUSSIAN FEDERATION

Unified documentation systems

UNIFIED SYSTEM OF ORGANIZATIONAL REGULATORY DOCUMENTATION

Requirements for paperwork

Unified systems of documentation. Unified system of managerial documentation. Requirements for presentation of documents

For the text of the Comparison of GOST R 6.30-2003 with GOST R 7.0.97-2016, see the link.
- Note from the manufacturer of the database.
____________________________________________________________________

OKS 01.140.30
OKSTU 0006

Date of introduction 2003-07-01

Foreword

Foreword

1 DEVELOPED by the All-Russian Research Institute of Records Management and Archival Affairs (VNIIDAD) of the Federal Archival Service of Russia

SUBMITTED by the Scientific and Technical Department of the State Standard of Russia

2 ACCEPTED AND INTRODUCED BY Decree of the State Standard of Russia dated March 3, 2003 N 65-st

3 INTRODUCED FOR THE FIRST TIME

4 REDISSION. March 2007

1 area of ​​use

This standard applies to organizational and administrative documents related to the Unified System of Organizational and Administrative Documentation (USORD) - decrees, orders, orders, decisions, protocols, acts, letters, etc. (hereinafter - documents) included in OK 011-93 "All-Russian Classifier of Management Documentation" (OKUD) (class 0200000).

This standard establishes: the composition of the details of the documents; requirements for registration of details of documents; requirements for document forms, including document forms with a reproduction of the State Emblem of the Russian Federation.

Layouts of the details of the documents are given in Appendix A; samples of blank documents - in Appendix B.

The requirements of this standard are recommended.

2 The composition of the requisites of documents

In the preparation and execution of documents, the following details are used:

01 - State Emblem of the Russian Federation;

02 - coat of arms of the subject of the Russian Federation;

03 - the emblem of the organization or trademark (service mark);

04 - organization code;

05 - main state registration number (OGRN) legal entity;

06 - taxpayer identification number / registration reason code (TIN / KPP);

07 - document form code;

08 - name of the organization;

09 - reference data about the organization;

10 - name of the type of document;

11 - document date;

12 - registration number of the document;

14 - place of compilation or publication of the document;

15 - addressee;

16 - stamp of document approval;

17 - resolution;

18 - heading to the text;

19 - control mark;

20 - the text of the document;

21 - mark on the presence of the application;

22 - signature;

23 - document approval stamp;

24 - document approval visa;

25 - print imprint;

26 - a mark on certification of a copy;

27 - mark about the performer;

28 - a mark on the execution of the document and its direction in the case;

29 - mark on the receipt of the document in the organization;

30 - identifier of the electronic copy of the document.

3 Requirements for registration of details of documents

3.1 The State Emblem of the Russian Federation is placed on the forms of documents in accordance with the Federal Constitutional Law "On the State Emblem of the Russian Federation" (Collected Legislation of the Russian Federation, 2000, N 52, Part I, Article 5021).

3.2 The coat of arms of the constituent entity of the Russian Federation is placed on the forms of documents in accordance with the legal acts of the constituent entities of the Russian Federation.

3.3 The logo of the organization or trademark (service mark) is placed on the letterhead of organizations in accordance with the charter (regulation on the organization).

3.4 The organization code is affixed according to the All-Russian Classifier of Enterprises and Organizations (OKPO).

3.5 The main state registration number (OGRN) of a legal entity is affixed in accordance with the documents issued by the tax authorities.

3.6 The taxpayer identification number / registration reason code (TIN / KPP) is affixed in accordance with the documents issued by the tax authorities.

3.7 The document form code is affixed according to the All-Russian Classifier of Management Documentation (OKUD).

3.8 The name of the organization that is the author of the document must correspond to the name enshrined in its constituent documents.

Above the name of the organization indicate the abbreviated name, and in its absence - the full name of the parent organization (if any).

The names of organizations of the constituent entities of the Russian Federation, which, along with the state language of the Russian Federation (Russian), the state language of the constituent entities of the Russian Federation, are printed in two languages.

The name of the organization in the state language of the subject of the Russian Federation or in another language is located below or to the right of the name in the state language of the Russian Federation.

The abbreviated name of the organization is given in cases where it is enshrined in the constituent documents of the organization. The abbreviated name (in brackets) is placed below the full name or after it.

The name of the branch, territorial department, representative office is indicated if it is the author of the document, and is located below the name of the organization.

3.9 Reference data about the organization include: postal address; phone number and other information at the discretion of the organization (fax numbers, telex numbers, bank accounts, e-mail address, etc.).

3.10 The name of the type of document drawn up or published by the organization must be determined by the charter (regulation on the organization) and must correspond to the types of documents provided for by OKUD (class 0200000).

3.11 The date of the document is the date of its signing or approval, for the minutes - the date of the meeting (decision-making), for the act - the date of the event. Documents issued by two or more organizations must have one (single) date.

The date of the document is drawn up in Arabic numerals in the sequence: day of the month, month, year. The day of the month and the month are drawn up with two pairs of Arabic numerals separated by a dot; year - in four Arabic numerals.

For example, the date June 5, 2003 should be formatted as 06/05/2003.

Allowed is a verbal and numeric way of formatting the date, for example June 05, 2003, as well as formatting the date in the sequence: year, month, day of the month, for example: 2003.06.05.

3.12 The registration number of the document consists of its serial number, which can be supplemented, at the discretion of the organization, with the index of the case according to the nomenclature of cases, information about the correspondent, executors, etc.

The registration number of a document drawn up jointly by two or more organizations consists of the registration numbers of the document of each of these organizations, put down through a slash in the order of the authors in the document.

3.14 The place of compilation or publication of the document is indicated if it is difficult to determine it by the details "Name of the organization" and "Reference data about the organization". The place of compilation or publication is indicated taking into account the accepted administrative-territorial division, it includes only generally accepted abbreviations.

3.15 The addressee can be organizations, their structural divisions, officials or individuals. When addressing a document to an official, the initials are indicated before the surname. The name of the organization and its structural unit is indicated in the nominative case. For example (hereinafter, examples of the names of organizations, their reference data, etc. are conditional):

The position of the person to whom the document is addressed is indicated in the dative case, for example:

If the document is sent to several homogeneous organizations or to several structural divisions of one organization, then they should be indicated in general terms, for example:

It is allowed to center each line of the "Addressee" variable in relation to the longest line. For example:

The document should not contain more than four addressees. The word "Copy" before the second, third, fourth addressees is not indicated. If the number of addressees is larger, a document distribution list is created.

The "Addressee" variable may include a postal address. The elements of the postal address are indicated in the sequence established by the rules for the provision of postal services.

When addressing a letter to an organization, indicate its name, then the postal address, for example:

When addressing a document to an individual, indicate the surname and initials of the recipient, then the postal address, for example:

3.16 The document is approved by an official (officials) or a specially issued document. When approving a document by an official, the stamp of approval of the document must consist of the word APPROVED (without quotation marks), the name of the position of the person approving the document, his signature, initials, surname and date of approval, for example:

It is allowed to center elements relative to the longest line in the "Document approval signature" attribute, for example:

When a document is approved by several officials, their signatures are placed at the same level.

When a document is approved by a resolution, decision, order, protocol, the approval stamp consists of the word APPROVED (APPROVED, APPROVED or APPROVED), the name of the approving document in the instrumental case, its date, number. For example:

The document approval stamp is located in the upper right corner of the document.

3.17 The resolution, written on the document by the relevant official, includes the names, initials of the executors, the content of the order (if necessary), the due date, signature and date, for example:

It is allowed to issue a resolution on a separate sheet.

3.18 The heading to the text includes summary document. The title should be consistent with the name of the type of document.

The title can answer questions:

about what (about whom) ?, for example:

Order on the establishment of an attestation commission;

what (whom) ?, for example:

Job description of a leading expert.

It is allowed not to indicate the title to the text of documents drawn up on A5-format forms.

3.19 The mark on the control over the execution of the document is indicated by the letter "K", the word or stamp "Control".

3.20 The text of the document is drawn up in the state language of the Russian Federation or in the state languages ​​of the constituent entities of the Russian Federation in accordance with the legislation of the Russian Federation and constituent entities of the Russian Federation.

The texts of documents are drawn up in the form of a questionnaire, a table, a coherent text, or in the form of a combination of these structures.

When compiling a text in the form of a questionnaire, the names of the characteristics of the characterized object must be expressed by a noun in the nominative case or a phrase with a second person verb in the plural of the present or past tense ("have", "own" or "were", "were", etc. .). The characteristics expressed verbally must be consistent with the names of the signs.

The columns and rows of the table must have headings expressed as a noun in the nominative case. Column and row subheadings should be consistent with the headings. If the table is printed on more than one page, the columns of the table should be numbered and only the numbers of these columns should be printed on the following pages.

The connected text usually consists of two parts. In the first part, indicate the reasons, grounds, purposes of drawing up the document, in the second (final) - decisions, conclusions, requests, proposals, recommendations. The text may contain one final part (for example, orders - an administrative part without a statement; letters, statements - a request without explanation).

In the text of a document prepared on the basis of documents from other organizations or previously published documents, their details are indicated: the name of the document, the name of the organization - the author of the document, the date of the document, the registration number of the document, the title to the text.

If the text contains several decisions, conclusions, etc., then it can be divided into sections, subsections, paragraphs, which are numbered in Arabic numerals.

In the documents (order, order, etc.) of organizations operating on the principle of one-man management, as well as documents addressed to the organization's management, the text is stated in the first person singular ("order", "offer", "ask").

In the documents of collegial bodies, the text is presented in the third person singular ("decides", "decided").

In joint documents, the text is stated in the first person plural ("we order", "decided").

The text of the protocol is presented in the third person plural ("listened", "spoke", "decided", "decided").

In documents establishing the rights and obligations of organizations, their structural divisions (regulations, instructions), as well as containing a description, assessment of facts or conclusions (act, certificate), use the form of presentation of the text from a third person, singular or plural ("the department performs functions" , "the association includes", "the commission has established").

The following forms of presentation are used in letters:

- in the first person plural ("please send", "send for consideration");

- in the first person singular ("I consider it necessary", "please highlight");

- from the third person singular ("the ministry does not object", "VNIIDAD considers it possible").

3.21 A note on the presence of an attachment named in the text of the letter is made as follows:

Application: 5 liters. in 2 copies.

If the letter has an attachment not named in the text, then indicate its name, the number of sheets and the number of copies; if there are several applications, they are numbered, for example:

If the attachments are bound, then the number of sheets is not indicated.

If another document is attached to the document, also having an attachment, the mark on the presence of an attachment is made as follows:

Attachment: letter of Rosarkhiv dated 05.06.2003 02-6 / 172 and attachment to it, only 3 pages.

If the application is not sent to all the addresses indicated in the document, then a mark on its presence is drawn up as follows:

Appendix: on 3 l. in 5 copies. only to the first address.

In the appendix to the administrative document (decrees, orders, orders, rules, instructions, regulations, decisions) on the first sheet of it in the upper right corner they write "Appendix" indicating the name of the administrative document, its date and registration number, for example:

It is allowed to print the expression "APPENDIX" in capital letters, as well as to center this expression, the name of the document, its date and registration number relative to the longest line, for example:

3.22 The "Signature" requisite includes: the name of the position of the person who signed the document (full, if the document is not drawn up on the form of the document, and abbreviated - on the document drawn up on the form); personal signature; transcript of the signature (initials, surname), for example:

It is allowed in the "Signature" variable to center the name of the position of the person who signed the document with respect to the longest line. For example:

When a document is drawn up on an official's letterhead, the position of this person is not indicated in the signature.

When a document is signed by several officials, their signatures are placed one below the other in the sequence corresponding to the position held, for example:

When signing a document by several persons of equal positions, their signatures are placed at the same level, for example:

When signing a joint document, the first sheet is not drawn up on a form.

The documents drawn up by the commission indicate not the positions of the persons signing the document, but their duties as part of the commission in accordance with the distribution, for example:

3.23 The signature stamp of the document consists of the word AGREED, the position of the person with whom the document is agreed (including the name of the organization), personal signature, decryption of the signature (initials, surname) and the date of agreement, for example:

AGREED

Rector of the Financial Academy
under the Government of the Russian Federation

If the approval is carried out by letter, protocol, etc., the approval stamp is drawn up as follows:

3.24 Document approval is issued with a document approval visa (hereinafter referred to as the visa), which includes the signature and position of the person approving the document, the decryption of the signature (initials, surname) and the date of signing. For example:

If there are comments on the document, the visa is issued as follows:

Notes attached

Comments are stated on a separate sheet, signed and attached to the document.

For a document, the original of which remains in the organization, visas are affixed at the bottom of the reverse side of the last sheet of the original document.

For a document, the original of which is sent from the organization, visas are affixed at the bottom of the front side of a copy of the document being sent.

It is possible to issue a visa document on a separate approval sheet.

Allowed, at the discretion of the organization, sheet-by-sheet approval of the document and its attachments.

3.25 A seal imprint certifies the authenticity of the signature of an official on documents certifying the rights of persons registering facts related to financial resources, as well as on other documents providing for the certification of a genuine signature.

The documents are certified with the seal of the organization.

3.26 When certifying the correspondence of a copy of a document to the original, below the "Signature" requisite, an attestation inscription is affixed: "True"; the position of the person who certified the copy; personal signature; decryption of the signature (initials, surname); date of certification, for example:

It is allowed to certify a copy of the document with a seal determined at the discretion of the organization.

3.27 The mark about the performer includes the initials and surname of the performer of the document and his phone number. The artist's mark is placed on the front or back side of the last sheet of the document in the lower left corner, for example:

V.A. Zhukov

3.28 The note on the execution of the document and its direction in the case includes the following data: a reference to the date and number of the document confirming its execution, or, in the absence of such a document, brief information about the execution; the words "in business"; case number in which the document will be stored.

A note on the execution of the document and its direction in the case is signed and dated by the executor of the document or the head of the structural unit in which the document was executed.

3.29 The mark on the receipt of the document in the organization contains the next serial number and the date of receipt of the document (if necessary, hours and minutes).

It is allowed to mark the receipt of a document in the organization in the form of a stamp.

3.30 The identifier of an electronic copy of a document is a mark (footer) affixed in the lower left corner of each page of the document and containing the name of the file on a machine medium, the date and other search data set by the organization.

4 Requirements for document forms

4.1 Documents are made on forms.

Two standard formats of document forms are established - A4 (210297 mm) and A5 (148210 mm).

Each sheet of a document, drawn up both on a letterhead and without it, must have fields of at least:

20 mm - left;

10 mm - right;

20 mm - top;

20 mm - bottom.

4.2 Blank documents should be printed on white paper or light-colored paper.

4.3 Forms of documents are drawn up in accordance with Appendix A. The approximate boundaries of the zones for the location of requisites are indicated by a dotted line. Each zone is determined by a set of details included in it.

4.4 Depending on the location of the details, two versions of the forms are installed - angular (Figure A.1) and longitudinal (Figure A.2).

4.5 Attribute 01 (02 or 03) is located above the middle of variable 08. Attribute 03 is allowed to be located at the level of variable 08.

Details 08, 09, 10, 14, restrictive marks for details 11, 12, 13 within the boundaries of the zones where the details are located are placed in one of the following ways:

- centered (the beginning and end of each row of attributes are equally distant from the boundaries of the zone where the attributes are located);

- flag (each line of details starts from the left border of the zone where the details are located).

4.6 For an organization, its structural unit, an official, the following types of document forms are established:

- general form;

- letterhead;

- the form of a specific type of document.

4.7 The general form is used for the manufacture of all types of documents, except for letters.

The general form, depending on the constituent documents of the organization, includes details 01 (02 or 03), 08, 11, 14.

The letter form, depending on the constituent documents of the organization, includes details 01 (02 or 03), 04, 05, 06, 08, 09 and, if necessary, restrictive marks for the upper boundaries of the zones where details 11, 12, 13, 14, 15 are located , 17, 18, 19, 20.

The form of a specific type of document, in addition to a letter, depending on the constituent documents of the organization, includes details 01 (02 or 03), 08, 10, 14 and, if necessary, restrictive marks for the boundaries of the zones where details 11, 12, 13, 18 are located, 19.

4.8 For organizations of the constituent entities of the Russian Federation, which, along with the state language of the Russian Federation, the state language of the constituent entity of the Russian Federation, it is advisable to use a longitudinal form; while details 08, 09, 14 are printed in two languages: Russian (left) and national (right) on the same level.

4.9 When producing documents on two or more pages, the second and subsequent pages are numbered.

Page numbers are placed in the middle of the top margin of the sheet.

APPENDIX A (reference). DOCUMENT DETAILS LOCATION SCHEMES

APPENDIX A
(reference)

Figure A.1 - Location of requisites and boundaries of zones on A4 format of the corner blank

Figure A.2 - Location of requisites and boundaries of zones on A4 format longitudinal blank

APPENDIX B (reference). SAMPLES FORM OF DOCUMENTS

APPENDIX B
(reference)

Figure B.1 - A sample of the general letterhead of the organization

Figure B.2 - Example of a corner letterhead from an organization

Figure B.3 - Example of a longitudinal letterhead from an organization

Figure B.4 - Sample of a longitudinal letterhead from an official

Electronic text of the document
prepared by JSC "Kodeks" and verified by:
official publication
M .: Standartinform, 2007

The culture of formalizing official documents begins with the letterhead of the organization.

Document blank- a sheet of paper or electronic template identifying the author official document.

The composition and order of the location of details on the letterheads of organizations is established by GOST R 6.30-2003 and the Rules of Office Work in Federal Executive Bodies. Samples of forms and electronic templates of forms of documents of the federal executive body are approved by its head.

When designing an organization letterhead, you first need to choose a paper size. Forms can be made on A4 paper (210 × 297 mm) and A5 (148 × 210 mm). It is also allowed to produce forms on paper in A3 (297 × 420 mm) and A6 (105 × 148 mm) formats. A3 forms can be used to draw up documents, the textual content of which is drawn up in the form of a table (for example, accounting and financial reports, plans). It is allowed to produce on A6 paper special types letterheads for registration of resolutions (instructions, instructions).

The paper used to make letterheads must be white, cream or yellow. The use of other colors is impractical, since dark colors make the document difficult to read. However, it should be remembered that documents of permanent shelf life should be made on paper of the highest grades, preferably white.

On forms, the left zero must be at least 20 mm, the right zero must be at least 10 mm, the top zero must be at least 20 mm, and the bottom zero must be less than 20 mm.

In turn, in clause 5.3 of the Methodological Recommendations for the implementation of GOST R 6.30-2003, it is provided that the organization has the right to decide for itself what size of fields it is advisable to establish for different types documents, but not less than the sizes established by GOST. It is also noted that the format of the form is chosen depending on the amount of text and the number of details that must be placed in the preparation of the document, and in practice, combined formats of the forms, due to the nature of the documents, can also be used, for example, using the horizontal arrangement of the larger side of the form. Moreover, when preparing a document on several sheets, all sheets have the same margins.

Forms can be performed using printing tools or on a personal computer. Forms with the image of the State Emblem of the Russian Federation or the emblems of the constituent entities of the Russian Federation should be produced exclusively by printing method, since they are printing products of strict accountability.

Types of forms:

• - a general form for the manufacture of any type of document (except for a letter);
• - a form for a specific type of document (except for a letter);
• - the official's form;
• - letterhead.

Each form has a strictly defined list of details and their layout on the form. The location of the form details can be longitudinal and angular. In the case of a longitudinal arrangement, the requisites are placed along the top margin of the sheet and are aligned either in width or in the center.

Although the organization itself chooses the location of the form details, which it considers more convenient, however, the angular arrangement of the details is more rational in the manufacture of letterheads.

In the case of an angular arrangement, the requisites are placed in the upper left corner of the sheet and are aligned either along the left margin or in the center of the allotted area.

Forms with a longitudinal arrangement of details are used in cases where the name of the organization contains a large number of printed characters or when the details of the form are given in two or more languages. The name of the organization in the state language of the subject of the Russian Federation or in another language is located below or to the right of the name in the state language of the Russian Federation.

If, in accordance with the charter, the organization has a name in a foreign language, then the name of the organization (including the name of the form of ownership) and its address are not translated into foreign languages(except for the name of the country and large cities), but are given only in Latin transliteration. For example, the name of the organization "International Book" in this form will look like this: Mezhdunarodnaia kniga (not International book), and the mailing address: 27, Mayakovskaya St., (or street), Moscow, 113456, Russia (or Russian Federation).

General form. Each organization must have a common form for the production of any type of document (except for a letter) included in the USORD system. It is not allowed to draw up organizational and administrative documents on the letterhead intended for letters and is a violation of GOST.

In accordance with GOST R 6.30-2003 and the Rules of Office Work in federal executive bodies, the following details are used for the production of a general form:

• - the emblem of the organization or trademark (service mark);
• - organization code according to OKPO;
• - name of company;
• - free space for placing the name of the type of document;
• - place of compilation or publication of the document.

The form must also have limiting marks (applied in the form of corners or other symbols) for the location of the details:

• - date of the document;
• - registration number of the document;
• - heading to the text;
• - control mark.

Form of a specific type of document it is advisable to use when publishing in an organization a large amount of these types of documents (for example, certificates, protocols, orders). When developing these forms, the following details are entered in the general form by typographic method:

• - name of the type of document;
• - code of the document form according to OKUD.

Official letterhead. In accordance with the Rules of Office Work in Federal Executive Bodies, an organization can also make a form for an official, then an additional requisite "name of the position" located below the variable "name of organization" is added to the form.

Letterhead used in correspondence between organizations. The letterhead must include the following details:

• - State emblem of the Russian Federation or the emblem of a subject of the Russian Federation;
• - the logo of the organization or trademark (service mark);
• - organization code according to OKPO;
• - name of company;
• - reference data about the organization;
• - organization code;
• - OGRN;
• - INN / KPP.

On the letterhead, the name of the type of document (letter) is not indicated.

In addition to these details, the letter form must contain restrictive marks for the following details:

• - the date of the document;
• - registration number of the document;
• - references to the registration number and date of the document.

Additionally, the letterhead may contain restrictive marks for the following details:

• - addressee;
• - heading to the text;
• - control mark.

According to clause 4.6 of GOST R 6.30-2003, the considered types of forms are established for an organization, a structural unit of an organization and an official. The difference between such forms consists only in the indication of the author of the document - an organization, a structural unit or an official. In the case when the author of the document is a branch, representative office, other structural unit of the organization, an official, etc., then their designation is part of the name of the organization - the author of the document. Note that document forms for a structural unit and an official are created if the head of this unit or a specific official has the right to sign the form. In the official letterheads, the additional requisite "Position name" is placed below the "Organization name" variable (clause 5.8 of the Methodological Recommendations for the implementation of GOST R 6.30-2003).

Requirements for working with forms are included in the instructions for office work. Forms of organizations should be subject to accounting and strict reporting, especially forms with the reproduction of the State Emblem of the Russian Federation and the emblems of the constituent entities of the Russian Federation. Registration of forms can be carried out in a special journal, the form of which is developed independently by organizations. The form of the journal for registration of forms in federal executive bodies is presented in Methodical recommendations on the development of instructions for office work in federal executive bodies.

The introduction of new forms of documents into circulation is carried out at the suggestions of the divisions by the order of the head of the organization. Destruction of blanks must be carried out according to the act.

Control over the production, use and storage of forms should be assigned to the departments responsible for office work in the organization, and in small firms to the persons responsible for office work. Persons personally responsible for accounting, use and storage of forms are appointed by administrative documents of the head of the organization.

Forms are usually stored in lockers in a structural unit responsible for the development, production, accounting and storage of forms.

For the loss, violation of the order of storage and use of forms and other omissions in the work with documents, disciplinary measures are applied. These include reprimand, reprimand, severe reprimand, dismissal and other penalties provided for by discipline charters and internal labor regulations.

• GOST R 7.0.8–2013 Records management and archiving ...

Section 4 GOST R 6.30-2003 “Unified documentation systems. System of organizational and administrative documentation. Requirements for paperwork "establishes that the organization, its structural divisions and each of the authorized officials may have the following types of forms:

• general form;
• letterhead;
• form of a specific type of document.

The criterion for the economic efficiency of the development and use of a paper form or a standard unified form of a document was established and justified in the process of creating unified documentation systems and their classification. This criterion is simple - a form of this type should be used in the organization more than 100 times a year.

Since the correspondence makes up approximately 80% of the document circulation of any organization, almost every legal entity has a letter form (the form in paper form or an approved electronic letterhead template as a required form for printing).

If an organization issues more than 100 orders per year, then an order form is developed, approved and applied.

In small organizations, a general form can be developed, which is used to draw up all internal documents (staffing table, order, order, position, memo, act, instruction, rules, regulations, power of attorney, etc.).

Thus, each organization independently decides what types of forms should be developed and approved for mandatory use. Of course, the clerical service makes appropriate proposals based on the analysis of the documentation processes, and in a large organization it also gives its recommendations to the brand book, since the form is the “face of a legal entity” - an element of its corporate identity.

When the question of the expediency of using the forms of officials of the organization is being decided, it is necessary to additionally consider the following aspects:

First, the system of delegation of authority and the distribution of areas of responsibility between the first head and his deputies. If delegation is clearly regulated, and deputies of the head get the right to make decisions, sign orders or orders, correspond on specific issues (they must be enshrined in the corresponding order on the distribution of responsibility, position on the position of each deputy and in powers of attorney), then the organization can be developed a letter form for a deputy head, and sometimes a form for an order / order of a deputy head.

For example, the use of a letter form for a deputy head is advisable if at least one of the deputies conducts a voluminous correspondence on issues of their competence:

Example 1

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And here for the head of the organization, which has the right to act in the external environment on behalf of a legal entity on the basis of the charter in all areas of the organization's activities, the development of a letterhead for an official is inappropriate - in its activities, the letterhead of the organization must be used.

Secondly, the use of the official's letter form by default means that this official has the right to speak on behalf of the legal entity whose name is indicated in the form, has the authority to make decisions on the issue / topic and direction of the organization's activities, which are reflected in the text signed by him document. The fact that an official has his own letterhead indicates the weighty nature of his powers, and the use of a printed form, which has its own registration number, is also a factor that emphasizes the legal force of the document.

GOST R 7.0.97-2016 "SIBID. Organizational and administrative documentation. Requirements for paperwork "(hereinafter - GOST R 7.0.97-2016) establishes three types of letterheads: letterforms of an organization, a structural unit (advisory, expert, methodological body), an official. Let's consider each type of form and tell you what requirements GOST R 7.0.97-2016 makes for them and how to draw up business letters.

In the workflow of any organization, business correspondence - both internal and external - constitutes a significant amount of documents. The types of business letters and the volume of correspondence are determined by the scope of the organization. Regardless of the type - from a commercial proposal to partners to a response to a request to a state structure - letters must be drawn up in accordance with GOST R 7.0.97-2016.

The design of letters in accordance with the requirements of GOST R 7.0.97-2016 plays an important role in the formation of the business image of the organization and can be an important argument in disputes in court with counterparties and supervisory authorities.

Letters refer to documents that must be drawn up on forms:

According to clause 6.6 of GOST R 7.0.97-2016, an organization can use three types of forms:

General form;

Letter form (structural unit, official);

The form of a specific type of document (order, instruction, protocol).

In large organizations, the office management service develops, approves and enters into force by order of the forms of certain documents and in some cases are included in the corporate identity book (brand book).

In small organizations, document forms are approved and put into effect by order, are registered in the regulation on office work and are brought to the attention of employees.

For letters, GOST allocates separate forms. Next, we will consider each type of form separately. But first, let's figure out the angular and longitudinal, centered and flag options for the location of the details on the letterhead.

LOCATION OF DETAILS: CORNER AND LONGITUDINAL, CENTERED AND FLAG

According to clause 6.4 of GOST R 7.0.97-2016, depending on the location of the requisites and limit marks, two options for the design of forms are established - angular (Example 1) and longitudinal (Example 2).

Each organization (office management), when creating letterheads, can choose how to arrange the details. It depends both on the requirements of state standards and on the structure of the organization (presence / absence of a head structure, bulky names, etc.).

The length of the longest line of the requisite with the angular arrangement of the requisites is no more than 7.5 cm (paragraph two, clause 3.5 of GOST R 7.0.97-2016).

Corner placement of details saves up to 20% of the document sheet area.

The longitudinal arrangement of requisites, in contrast to the angular arrangement, is suitable for organizations with cumbersome names. At the same time, the length of the longest line is also regulated - no more than 12 cm (paragraph three, clause 3.5 of GOST R 7.0.97-2016).

When choosing the type of letterhead, it is necessary to take into account the aesthetic appearance of the letter. You can choose the location of the details simply by comparing the general appearance of the two layouts.

Service letter details are aligned in one of the following ways:

. centered- the beginning and end of each line of attributes are equally removed from the boundaries of the zone where the attributes are located:

. flag- each line of requisites starts from the left border of the zone where the requisites are located: